Effective Methods for Managing Laptop Purchase and Usage Costs in Schools
Laptops are an important tool in the education of students. They help them get better grades and move on to higher levels of education by providing a platform for online learning. However, schools are concerned about how much they spend on repairs and maintenance of deployed laptops each year. For schools with budgeted funds, the challenge now is how to prolong the life span of each laptop while minimizing the cost of repairs.
Expenses Associated with Buying and Maintaining Laptops in School
Buying and maintaining laptops for school use comes with associated expenses. The primary cost is the cost of the laptop itself. This cost includes both the upfront cost of the laptop and any additional costs that might come up when purchasing it, such as shipping fees and paid software.
Another associated cost is the cost of replacing a damaged laptop. This cost includes the cost of repairs and replacement of parts. Down the line, you’ll also face costs associated with laptop maintenance. This cost may include software updates, additional storage purchases, and other maintenance fees associated with keeping the laptop running smoothly.
Authorized personnel in charge of acquiring tech tools and devices for schools should be aware of these expenses so they can manage the department’s or institution’s IT budget properly and effectively.
How to Effectively Manage Your School's Budget for Laptops and Control Unnecessary Costs
Here are some practical tips on how you can effectively manage your school’s budget for laptops and avoid unnecessary costs down the line:
1. Choose high-quality laptops because they have better functionality and are more durable than cheap ones.
When you are choosing a laptop, there are many factors to consider. You want to make sure that your laptop is going to last and serve you well, so get one that’s durable and reliable. Higher-quality devices have better performance, which means they will be able to handle more tasks at once without slowing down or freezing.
2. Invest in protective accessories for your gadgets.
Once the laptops are deployed, there’s a good chance that they get damaged from everyday wear and tear. The most common gadget accident that could seriously damage the laptop is when they are dropped from a reasonable height or spilled by drinks and juices. While these accidents are unpredictable, you can prevent serious damage to the device when you use a reliable gadget cover.
When choosing a protective case, make sure it’s drop-resistant and has undergone rigorous drop tests. Some gadget covers are made from military-grade materials, which have more impact resistance than the usual plastic-made ones. Finally, choose a gadget cover that’s sleek and lightweight so it’s easy to carry on a backpack.
3. When buying brand-new laptops and tablets, make sure warranties cover them.
When purchasing new laptops and tablets, be sure to check the warranty policy to determine what is covered. Buying a warranty-covered gadget means that if there are any manufacturer defects in the product, they will be repaired or replaced at no additional cost to you.
4. Set maximum usage time per day to prevent gadget overuse which can cause serious damage.
Another effective way to manage deployed gadgets is by setting maximum usage time. Setting a maximum usage time on laptops helps prevent gadget overuse. And, because you are not overworking the laptops, they’re less likely to overheat.
Prolong the Life Expectancy Your School’s Devices with a Carefully Planned and Well-Executed Deployment Program
Laptops are an integral part of any school environment. But they can also be a source of frustration for students and teachers when they break down suddenly. Moreover, the added cost of gadget repairs and maintenance burdens schools with added expenses. Protect laptops by investing in high-quality protective covers. TechProtectus provides military-grade laptop covers that have undergone a series of drop tests. Have peace of mind knowing that each laptop you deploy is protected by a TechProtectus gadget cover that lasts with it through the years.